Delivering Meaningful Outcomes for your Meetings and Incentives

Who We Are

We are Listeners. We know there's a business goal behind every aspect of your events. And a stakeholder behind every goal.

Modern Meetings is a full-service meetings and incentive company that is undeniably interested and invested in delivering meaningful and exciting solutions to you and your business. Through our collective decades of worldwide experience, we provide efficiencies and fresh ideas in face to face, virtual, and hybrid event planning.

Together with your team, we'll create a roadmap toward successful, measurable results for you and your company.

Your business is unique and that should be reflected in your events.

What We Do

We plan and implement worldwide meetings, events, and incentive reward trips for all types of industries. We orchestrate virtual and hybrid events to generate audience interaction on the platform best suited to your objectives. Always striving for the "win win" continues to result in strong customer and vendor relationships.

Modern Meetings researches and scouts the world for the ultimate location. We'll oversee every detail to ensure that your program is as original and distinguished as your business.

Our vast experience in the hotel side of the industry enables us to source locations that specifically meet our clients' needs and deliver valuable opportunities from our hotel partners.  And, it's completely complimentary to you.

Our Services

  • Complimentary hotel site selection and contract negotiation
  • Event design
  • Creative development
  • Budget planning, management, and analysis
  • Air and ground travel arrangements
  • Registration development and management
  • Mobile app integration
  • Rooming list management
  • Food and beverage coordination
  • General session and breakout coordination
  • Virtual / Hybrid meetings
  • Production and entertainment
  • Trade show exhibit design
  • Onsite execution
  • Activities and offsite events

Make sure that when your event ends, your attendees are Inspired. Satisfied. Loyal. And excited to share your company’s story.

Shout Outs

Operating Excellence – 55 meetings in 50 weeks: Planned and executed 55 medical Advisory Board meetings throughout the country. From registration and venue logistics to HCP honorarium payment and Sunshine Act reporting. We delivered flawlessly with impeccable post program reconciliation.

Negotiating Results: Our keen understanding and experience in hotel and event planning enables us to negotiate the best overall value, and to mitigate risk and potential loss for our clients. For example, we negotiated a 2-year agreement for a User Group Conference resulted in more than $200,000 savings from the original hotel offer.

"I highly recommend Modern Meetings. They have been strategic partners for me and my team, and are masters at delivering flawless events. They also help me optimize my venue spend and support the growing needs of my business year over year."
- Marketing Director, Technology Corporation

Standing-up for Clients' Rights: A new client found themselves stuck in a multi-year hotel contract negotiated by another vendor. After contract review, we were able to negotiate a release to the contract due to non-performance. It saved the client $50,000 in potential cancellation fees.

"They are terrific problem solvers, always looking out for the best interests of their customers."
- Area Executive Director, International Hotel Company

Driving Sales: An international automotive company wanted a reward trip as adrenaline filled as their high-powered cars. We designed a uniquely branded experience to an exotic destination with activities that sparked energy –rafting the rapids, all wheel ATV adventures, zip-lining at "mach" speeds, and "longest drive" golf contests. A spirited theme launched the promotional campaign and was integrated into impactful decor and entertainment throughout the trip.

"..I know I can rely on them to create genuine surprises throughout the trip, and to make every dealer's experience unforgettable."
- National Sales Manager, Luxury Automobile Manufacturer

Inspiration can be found in just about anything. Together, we'll find that inspiration and weave it into every aspect of your event.

Let's Talk

Give us a call for a complimentary consultation

858.800.4443  •
San Diego  •  Seattle